Free loyalty program and back office for tutoring centers
Families decide once a term. Be the name they remember in between.
Parents decide once a term whether to continue. Between terms, most centers say nothing at all.
Short answer
Is there a free loyalty app for a tutoring centre?
Terms, not visits
Parents decide during the break
A student comes weekly during term, then not at all for 6 weeks.
In that gap, parents compare fees and hear about other centers at the school gate.
The parent pays and decides. The student only attends.
A short note to parents before term starts keeps you in that decision.
120
days, then Slipping away
Term breaks are long, so KANJIN waits 120 days before a family shows under Slipping away. A summer break on its own does not trigger it.
Stamp card
A stamp per lesson, a reward per term
12 stamps earn a free trial lesson for a sibling or friend.
A weekly student fills 12 stamps in about one term.
A free lesson for a sibling uses a seat that is often empty anyway.
Use the parent’s phone number, so the card stays with the family.
Free calculator
Is a back-to-term email worth sending?
Some families will re-enroll whatever you do. The calculator takes them out first. What is left is what the email itself earns.
Customers who gave an address and said yes
Of that list, within a few days
Of that list, over the same few days, with no email
What is left after costs
Visits after the email
24
the number most reports stop at
Coming anyway
16
subtract these
Extra visits
8
$157 of gross profit
Counting everyone who came in would claim $470. The honest figure is $157. The rest were coming anyway. One is a number you can check against your sales; the other is the one most email tools print.
The baseline is the hard number. If you do not know it, look at an ordinary week with no email and count what share of the same list walked in over the same number of days. KANJIN works it out per person from their own usual gap between visits, which is more accurate than one figure for everybody. The subtraction is the same, and doing it at all is what matters.
An example
Re-enrollment before term
A center has 80 families who said yes to email.
One email, two weeks before term, reminds parents of the start date.
If 4 extra families re-enroll at $300 a term, that is $1,200.
The free plan already allows one email a month to up to 150 people.
Four families is a guess, not a forecast. Put your own numbers into the calculator above.
Questions from center owners
“Do you store anything about the children?”
No grades, ages or schools. KANJIN keeps a phone number, an optional email and visit counts. Keep student details out of the name field.
“Parents pay by bank transfer, not at a counter.”
That is fine. A stamp records attendance, not payment. Stamp at the door as the lesson starts.
“A loyalty card feels odd for education.”
Call it attendance if you prefer. You write the reward text. Each family sees its own count on a card page on their phone.
See it at a counter
Watch “How to Make a Free Digital Stamp Card for Your Shop (No App Needed)” on YouTube
Tutoring center questions
- How do I get families to re-enroll next term?
- Ask before the break, not after it. Then email the parents who said yes, about two weeks before term. You choose the day and press Send.
- When does KANJIN count a tutoring family as gone?
- After 120 days with no stamp. A family that skips one holiday is not lost. One that skips a whole term may be.
- Can a tutoring center ask parents for Google reviews?
- Yes, if you ask every family the same way and offer nothing. The free plan includes 20 review requests a month, to parents who left an email and agreed.
Also worth a look
Break-even
Find how many students a term must carry to cover rent and tutors.
Customer value
See what one family is worth over several years of lessons.
Review QR card
Print a QR card for parents waiting at pickup.
Put a stamp card on your tutoring centre counter this week
Type your email and the form opens with it filled in. Nothing is sent from here.
No card, no time limit. Or open the form empty.