Free loyalty program and back office for barbershops
Walk-ins cover the rent. Regulars cover the wages.
A sharp fade lasts 3 to 5 weeks. Most clients stay loyal to one barber, and only then to the shop.
Short answer
Is there a free loyalty app for a barbershop?
Loyal to the chair
When a barber leaves, clients follow
Clients pick a barber, not a building.
If that barber moves across town, many of their regulars move too.
Walk-ins fill the gaps, but few of them return to the same chair.
A client list with last visits, kept by the shop, is what stays when a barber goes.
45
days, then Slipping away
On a 3 to 5 week cut, 45 days with no stamp means a missed cut. That is when KANJIN lists the client under Slipping away.
Stamp card
A free cut on the tenth visit
10 stamps earn a free haircut or beard trim, Monday to Wednesday.
On a 4-week cycle, 10 cuts take most of a year.
The reward costs one chair slot, and Monday slots are often empty anyway.
You write the reward text yourself, so limiting it to quiet days is up to you.
Free calculator
Chair rent, commission or a wage?
Chair loyalty starts with how barbers are paid. A barber renting a chair often treats the clients as their own book. Compare what each setup earns the shop, with your figures.
Colour, product, laundry. Not the person's time.
In a month
A month
An hourly wage
$7,776
you keep a month
$3,456 to them
A cut of each sale
$5,400
you keep a month
$5,832 to them
Rent the chair
$900
you keep a month
$10,332 to them
Commission overtakes rent at 1 client a day. Below that the rent is worth more to you, because it arrives whether the chair is busy or not. Above it, a busy chair on commission is worth more.
They do best on rent the chair, at $10,332 a month. You do best on an hourly wage. Where those two differ is the conversation you are about to have.
A service at $90 leaves $78 after materials, and that is what any of the three has to come out of. Rent is the only one that does not move with the day: you book $900 whether the chair is full or empty, and so does the shortfall land on them. Tips are not counted, and neither is tax. Whether renting a chair makes somebody self-employed where you are is a question for your accountant, not for this page.
Barbers push back on
“My clients will not give a phone number.”
Most will for a free cut. Anyone who will not can still pay and leave as before.
“We are a cash-only shop.”
That changes nothing. KANJIN records visits, not payments, and it processes no money.
“Loyalty apps are for coffee shops.”
Clients get no app here. A number at the chair and one press, and the stamp is done.
An example
One walk-in who turns into a regular
A walk-in pays $30 for a cut.
Coming back every 4 weeks, that is 13 cuts, or $390, in a year.
With a free cut at 10 stamps, the shop gives back one $30 cut that year.
The shop keeps about $360 from a client it might have seen only once.
Not every walk-in returns. A few who do are where most of the year’s takings come from.
See it at a counter
Watch “How to Make a Free Digital Stamp Card for Your Shop (No App Needed)” on YouTube
Barbershop questions
- How do I keep clients when a barber leaves the shop?
- Keep the client list in the shop’s account, not on a barber’s phone. Staff logins let you choose what each barber can open.
- Which barbershop regulars are overdue for a cut?
- The Stamp card screen sorts clients by last visit. After 45 days with no stamp, a client moves into Slipping away.
- Can clients join without the barber typing anything?
- Yes. The counter poster carries a QR code. A client scans it and joins on their phone, and this is on the free plan.
- How many cuts a day does my barbershop need?
- A cut uses almost no materials, so costs are mostly rent and wages. The free Break-even screen in the back office turns those into cuts per day.
Also worth a look
Break-even
Turn rent and wages into the number of cuts needed per day.
Customer value
Work out what a monthly regular is worth over 3 years.
Review reply
Draft a calm reply to a review about an uneven fade.
Put a stamp card on your barbershop counter this week
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