Daily ledger

How to use it

1. 1The page has two tabs. Daily Overview is for typing the day in and reading what it adds up to, and is free. Vendor Settlements is the paid plan’s part; its tab says Paid members only until you are one.
2. 2On Daily Overview, press Log the day’s sales at closing time and type the day’s takings.
3. 3Press Log a vendor invoice when a delivery arrives. Type the supplier, what it was for, and the amount. Suppliers you used before are offered again.
4. 4Read the bars: sales and deliveries for the last 7 days, 30 days, or 12 months by month. A day with no bar had no sales figure typed.
5. 5Recent entries lists the latest invoices and sales. Remove a wrong entry there.
6. 6Under Reports, on the same tab: money in and out, what each vendor billed you this month, the period report with a spreadsheet download, and the Smart Reorder Check. All of it is free.
7. 7The Smart Reorder Check is a reminder, not a stock count. It speaks when your last three sales days run above your earlier average and a supply category has gone one and a half times your usual gap without an invoice. It needs at least four days of sales, and it skips vendors with no category.
8. 8Marking an invoice paid or unpaid is free, on the invoice row itself. The printable settlement sheets and the profit analysis are the paid part.
9. 9Where your ledger is saved, and the backup file, are folded away at the foot of Daily Overview. Save a backup file there makes the same one file as Settings, with the ledger and your figures together.
10. 10Press Print this page for an A4 report: the period’s sales, supplier invoices, sales less invoices, one row per day, and a supplier table. Nothing else from the screen prints. Hand it to your bookkeeper as it is.
11. 11Open Vendor Settlements to track what is paid and what is owed. Every invoice for a week, a month or your own dates is grouped by supplier. Press an invoice’s status to mark it paid or unpaid, use the button in a vendor’s header for all of that vendor’s invoices, or mark everything in the period at once. An invoice marked paid today is dated today.
12. 12Profit analysis, on the same tab, shows sales less invoices, where the money went by category, and the margin by item.
13. 13Press Print report for the settlement or profit sheet, to hand your accountant or pay suppliers against.
14. 14Paid and owed appear only in Vendor Settlements. Daily Overview logs and shows invoices, and its reports show what was billed.
15. 15On the free plan the Vendor Settlements tab shows what it does and the price, and nothing else. Daily Overview is never locked.
16. 16Leave a message for the next shift in Shift notes. There is a link on this screen.

What it does

• The ledger has its own store on this device. It never uses the sample shop, so nothing here is invented.
• The Overview reads the ledger for its week chart and scorecards. Until the ledger has figures, the Overview shows a labeled example week instead.
• If you picked a folder in Settings, sales, invoices and notes are each saved to a spreadsheet there as you type.

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