Sales & costs

How to use it

1. 1The page has two tabs. Sales & costs is free: type in the day and read what it adds up to.
2. 2Supplier payments is part of the paid plan, and its tab shows a PRO tag until you are on it. Its own row under Money opens this screen on that tab.
3. 3Each tab has its own address, so a reload keeps the tab you were on. Switching tabs does not add a step to Back.
4. 4At the top of either tab are two open boxes: the day’s sales and a supplier receipt.
5. 5At closing time, type the day’s net sales in Today’s net sales and press Log the day’s sales. Net sales is before tax and tips, after refunds. Most registers print it as Net sales.
6. 6Use Square? Open Sales summary in Square and type its Net sales figure here. The line under Log the day’s sales says so, on every plan.
7. 7To look back over months of Square sales, open Analyze your sales. Connect Square in Settings, or choose a Square export file. Staff on a locked tablet do not see this line.
8. 8Read what it saved, for example “Logged CA$333 for 26 Oct”.
9. 9Type amounts the way you write them: 12,50 and 12.50 both mean twelve and a half, and 1 234,50 works too. Check the figure under the box before you press the button.
10. 10If you write decimals with a comma, type two decimal places. The screen refuses 1,234, because it could mean one thousand or one and a bit.
11. 11When a delivery arrives, use the second box: the supplier, what it was for, the amount, and whether it is paid. Suppliers you used before are offered again.
12. 12There is no box for the invoice number. Put it in the note, like the example: “Invoice no. 1042, weekly order, two crates missing”.
13. 13Read the bars: sales and supplier costs for the last 7 days, 30 days, or 12 months by month. A day with no bar had no sales figure typed.
14. 14Recent entries lists the latest invoices and sales, newest first. Remove a wrong entry there.
15. 15An invoice or a supplier that staff add on the locked tablet is marked Entered at the counter.
16. 16Once there is one, a filter appears above Recent entries: All entries or Entered at the counter. The second lists up to 30 such invoices, newest first, with no sales figures.
17. 17Staff cannot mark an invoice paid, rename or delete anything, so their invoices arrive as owed. Fix a wrong row here as you would your own. The mark stays on the row.
18. 18Deleting an entry gives you ten seconds to undo it. It comes back exactly as it was: same date, amount, note and Entered at the counter mark. After ten seconds it is gone for good.
19. 19Two things wait for enough figures. The Reorder check needs four days of sales and two invoices from the same supplier. The profit estimate needs at least one day of sales.
20. 20The report opens with the sum: Sales − Supplier costs = What you keep. Under it: before rent, wages, tax and card fees. The estimate further down takes those off and names them.
21. 21Under the two boxes, one line shows sales − supplier costs = what you keep for the last seven days, with the week before under it. It is not profit: rent, wages, tax and card fees still come off.
22. 22That line always adds up. If any of the three figures has cents, all three show cents.
23. 23Under Reports, on the Sales & costs tab: what each vendor billed you this month, the period report with a spreadsheet download, and the Reorder Check. All of it is free.
24. 24The Reorder check is a reminder, not a stock count. It speaks when your last three sales days run above your earlier average and a supply category has gone one and a half times your usual gap without an invoice. It needs at least four days of sales, and it skips vendors with no category.
25. 25Marking an invoice paid or unpaid is free, on the invoice row itself. The printable settlement sheets and the profit analysis are the paid part.
26. 26Press Print this page for an A4 report: the period’s sales, supplier invoices, sales less invoices, one row per day, and a supplier table. Nothing else from the screen prints. Hand it to your bookkeeper as it is.
27. 27Open Supplier payments to see what is paid and what is owed. Pick a week, a month or your own dates. Invoices are grouped by supplier.
28. 28Press an invoice’s status to mark it paid or unpaid. Use the button in a supplier’s header for all their invoices, or mark the whole period at once. An invoice marked paid is dated today.
29. 29Profit analysis, on the same tab, shows sales less invoices, where the money went by category, and the margin by item.
30. 30Read the estimated profit under the report: sales, less suppliers, less your monthly fixed costs for the period, less your daily labor for each day you logged takings.
31. 31Break-even uses the same costs, so the two screens agree. Card fees and tax are left out unless your fixed costs include them.
32. 32With no takings logged for the period there is no estimate at all, on the screen or in the CSV. A profit worked out from no sales is a loss we invented, so the line is simply absent.
33. 33Press Print report for the settlement or profit sheet, to hand your accountant or pay suppliers against.
34. 34Paid and owed appear only on the Supplier payments tab. The Sales & costs tab logs and shows invoices, and its reports show what was billed.
35. 35On the free plan, the Supplier payments tab shows an example report for a made-up shop, Sample Shop, marked EXAMPLE. Nothing on it can be pressed.
36. 36Above the two entry boxes, a box says Supplier payments is a PRO tool, with a button to start the free trial. After a trial it says Start PRO. The tab and the link scroll up to it.
37. 37The Sales & costs tab is never locked or greyed. On the paid plan the PRO box is not shown.
38. 38On the free plan, a line under the supplier receipt box asks “Lost track of supplier bills?”. Its link opens Supplier payments, marked PRO. Paying shops do not see it.
39. 39Supplier payments shows paid and owed, not due dates. Each invoice has its date and, once you mark it, a paid date.
40. 40Leave a message for the next shift in Shift notes. There is a link on this screen.

What it does

• Dates are your shop’s, not your laptop’s, from 25 October 2026. A day logged at five past midnight, or from another country, carries the date it is AT THE SHOP — the same clock the stamp counts and the timed emails already used. If you have not picked a city in Settings yet, it falls back to the device you are typing on.
• The sheet you print for your accountant is part of the paid plan. On the free plan you see the whole report on the example shop rather than three rows of your own, which is what it used to show.
• The ledger is on your account, with the rest of the shop. It never uses the sample shop, so nothing here is invented.
• The classic back office reads the ledger for its week chart and scorecards, and shows a labeled example week until the ledger has figures. The back office KANJIN opens on does not draw that chart: it shows yesterday’s takings on Today, from the same ledger.
• Analyze your sales, at the foot of the page, reads this ledger together with CSV files you choose: a Square sales export, an old spreadsheet, or any file saved as CSV. It shows your best and quietest days, the average for each weekday, month on month, the last four weeks against the four before, and each supplier’s share. The files you choose are read in your browser and never uploaded, and KANJIN’s own export of this ledger is not counted twice. From 30 October 2026 the page is headed Analyze your sales, which is what the links to it have always called it; before that its heading read Analyze your files.
• If you connected Square (free on every plan since October 2026), Add Square sales reads the last 90 days of completed Square payments, less refunds, day by day on your shop’s clock, straight from Square. Nothing is stored; it is added to what the page is showing.
• Every report downloads as a spreadsheet from the button on it. Settings has the three whole-shop files: customers, items, and everything in one file.

Related screens